Trail Running Sussex

Scenic Inspiring Trail Running

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Covid Secure Weald Challenge

 

 

Weald Challenge Trail Races - COVID SECURE DETAILS

According to the Government's 'Road Map' out of Covid, our race date of 13th June 2021 means that social distancing will still be necessary. Therefore please take a note of changes made this year in order to be Covid Secure, in accordance with Government regulations, and UK Athletics requirements.

 

Race Numbers - Sent Out via Post

This year, race numbers will be sent out in the post during the week of the event. IT IS THEREFORE ESSENTIAL THAT YOU CHECK THAT YOUR CONTACT DETAILS ON THE RACEDIRECTOR WEBSITE ARE CORRECT.

 

Changes to Race Routes for 2021

There are three changes to the half marathon route due to Covid. For the ultra route, there are four changes, i.e. the same three half marathon route changes PLUS one change near Uckfield due to the public footpath being closed due to the repairing of the steps down to the railway line crossing.

The Half Marathon route is 0.3 miles longer than the usual 13.6 miles, so for 2021 the distance is 13.9 miles.

The Uktra route is 1.5 km longer than the usual 50.8 km, so for 2021 the distance is 52.3km.

The Cut-Off Times have therfore been extended for 2021: Half Marathon - 5:05 hours. Ultra - 8:15 hours.

PLEASE VIEW THE WC ROUTE DETAILS TAB FOR SPECIFIC DETAILS OF THE 2021 ROUTE CHANGES.

IMPORTANT -- THE GPX FILES THAT ARE AVAILABLE TO DOWNLOAD FROM THE WC ROUTE DETAILS TAB HAVE NOT BEEN UPDATED FOR THE 2021 ROUTE CHANGES. ALSO NOTE: The maps and route booklets available to download from the WC Route Details tab have also NOT been updated for 2021, and therefore the maps / booklets do NOT incorporate the minor route changes in 2021.

FOR 2021, the maps/booklets WILL NOT BE AVAILABLE ON THE DAY. If runners wish to use them to help navigation on race day then THEY MUST DOWNLOAD the maps/booklets PRIOR to race day. There will be clear race day signage on the race route clearly indicating the minor route changes for 2021.

 

Wave Starts - VERY IMPORTANT PLEASE READ! (Apologies for so many words!)

The format for the wave starts is that runners will start in groups of a maximum of 30 runners every 4 minutes.  The ultra race will start at 8:00am (apart from an Early Start Wave at 7:45am for some ultra runners – specific details on the Early Start Wave are below).  The half marathon race will start at 9:00am.


To reduce the amount of overtaking along the route, runners are to self-allocate themselves to a wave start group according to their expected finish time to complete the USUAL RACE ROUTE, i.e. the race routes used for previous editions of the Weald Challenge, these being 50.8km for the ultra and 13.6 miles for the half marathon.  IT IS IMPORTANT THAT RUNNERS ALLOCATE THEMSLEVES TO THEIR CORRECT START WAVE GROUP.  Guidance on how much longer one can expect to take to complete the USUAL ultra trail route compared to a road marathon finish time, and how much longer for the USUAL trail half marathons compared to a road half marathon is provided below. 


We are setting the start wave time bands on the USUAL Weald Challenge route to make it easier to predict one’s finish time, so runners can compare their previous finish time if they have run the event before, or consider the previous finish times for runners they know and compare how their running pace compares to these runners.


Early 7:45am Start Wave for Ultra
The usual cut-off time for the 50.8 km ultra event is 8 hours.  In 2019 we introduced an early start option for those ultra runners who were a little concerned about finishing quite close before the cut-off time.  This early start for the 17 runners who chose the early start in 2019 resulted in all of them finishing within the 8 hours of running time. We received positive feedback from the runners for this opportunity, so for this year we are therefore again incorporating an Early 7:45am Start Wave for those runners who have an expected finish time for the USUAL route between 7:30 and 8:00 hours.  ONLY THESE RUNNERS, i.e. 7:30 - 8:00, have a choice of starting in the Early 7:45am Start Wave or starting within the final ultra start wave.  It is very important that runners likely to finish quicker than 7:30 hours do not start within this Early Start Wave, as they could then likely arrived at checkpoint 1 at Blackboys before it has been set up.

Thanks to all runners in advance for allocating themselves to their correct start wave group.

 

50km Ultra Trail Start Waves
Note:  Predict your Expected Finish Time based on the USUAL Weald Challenge Ultra Trail Route which is 50.8 km.

The Equivalent Road Marathon Time has been calculated by using the British Athletics Power of Ten website to compare previous finish times of runners for the Weald Challenge Ultra Trail to these runner’s road marathon times (when available).  Runner finish times throughout the field from 4 hours through to 8 hours have been compared to improve the accuracy of the equivalent times.  However, these Equivalent Times are just a guide as some runners perform significant better on different terrains, in different environments.  So only use the Equivalent Times as a guide.  If you have run the event before, or you are able to compare your running pace to runners you know who have completed previous Weald Challenge events, it is better to use this information to predict you Expected Finish Time.

 

Trail Half Marathon Start Waves
Note:  Predict your Expected Finish Time based on the USUAL Weald Challenge Trail Half Marathon Route which is 13.6 miles.


The Equivalent Road Half- Marathon Time has been calculated by using the British Athletics Power of Ten website to compare previous finish times of runners for the Weald Challenge Ultra Trail to these runner’s road half-marathon times (when available).  Runner finish times throughout the field from 1:30 hours through to 3:30 hours have been compared to improve the accuracy of the equivalent times.  However, these Equivalent Times are just a guide as some runners perform significant better on different terrains, in different environments.  So only use the Equivalent Times as a guide.  If you have run the event before, or you are able to compare your running pace to runners you know who have completed previous Weald Challenge events, it is better to use this information to predict you Expected Finish Time.

 

Race HQ - Procedures and Requirements

IT IS ESSENTIAL that you DO NOT attend the event if you have been unwell or suffering covid symptoms, a positive test or have been asked to self-isolate in the last 14 days prior to race day. All runners must undergo a COVID-19 pre-attendance symptom self-check. You are encouraged to view the current NHS advice on coronavirus/Covid-19. Click the following link: https://www.nhs.uk/conditions/coronavirus-Covid-19/

As race numbers are being sent out in the post, there is NO race registration on the morning of the race. An Online Video Race Briefing will be available to view three days before race day. An e-mail containing a link to the Online Video Race Briefing will be sent three days before race day.

Car parking is available on the large grass field directly opposite Chiddingly Primary School. The Race HQ postcode is BN8 6HN. Start/Finish location map LINK on Goggle Maps.

The wearing of face coverings is not compulsory within the car park, as there should be no problem with maintaining 2-metre social distancing. HOWEVER THE WEARING OF FACE COVERINGS IS COMPULSORY UPON ENTERING THE SCHOOL GROUNDS AND UPON ENTERING THE HOLDING PEN. Please also use the provided HAND SANITISERS that are located at the entry to the school grounds and at the entry to the Holding Pen.

There will be six portaloo toilets located within the school grounds. There are also three female toilets, one male toilet, one male urinal and one disabled toilet (available for all) located within the sports hall building. Hand santisers will be located near the portaloo toilets and the sports hall toilets. Please use the provided HAND SANITISERS PRIOR to using the toilets, AND AFTER using the toilets. A One-Way system will be in place for access to the toilets (see image below).

IMPORTANT! There is NO Bag Storage provison this year. Please store your warm-up clothing within your vehicle.

 

Race Start Procedure

As explained above (see Wave Starts), runners are to self allocate themselves to a wave start group based on their predicted expected finish time for the USUAL Weald Challenge route.

Approximately SIX minutes before your wave start time, runners are to assemble at the Holding Pen which is located near the entrance of the car parking field. If you arrive at the Holding Pen a few minutes early and there is runner space available within the start wave before your start wave, PLEASE JOIN this start wave. You will know if there is runner space available in the previous start wave as there will be unoccupied flat coloured rubber markers.

Upon entering the Holding Pen, runners are to sanitise their hands, put on their face covering and position themselves on one of the 30 flat coloured rubber markers that are positioned 2-metres apart to ensure social distancing is maintained within the Holding Pen.

Approximately THREE minutes before your wave start time, runners will be escorted from the Holding Pen to the Starting Pen (see image above). If you arrive at the Holding Pen and there is no runner space left for your start wave, i.e. all of the flat coloured rubber markers are occupied, then YOU MUST WAIT and join the following start wave.

Runners are escorted to the Starting Pen located within the School Grounds carpark. IT IS VERY IMPORTANT THAT RUNNERS MUST NOT ENTER THE STARTING PEN DIRECTLY FROM THE ROAD, as they would be crossing the computer chip timing mat and this would record them as starting the race. Runners will be escorted to the Starting Pen via the pedestrian gate. The wave start group will start at their scheduled start time, although this is not essential as each individual runners start time will be recorded as they cross the computer chip timing mat upon exiting the Starting Pen.

 

During the Race - Feed Stations

The race route is primarily on public footpaths and bridleways that are shared with other public users. Please do your best to maintain social distancing as you pass other path users. If necessary, please put on your face covering if you encounter other footpath users during narrow portions of the race route. We have identified two portions of the race route where there is a significantly long section of narrow footpath. We have therefore made a diversion to the 2021 race route to avoid these two narrow sections. PLEASE DO NOT FOLLOW THE PREVIOUS YEAR'S RACE ROUTE for these two sections. Please follow the 2021 diverted race route which will be clearly signed on race day.

For 2021, in accordance with UK Athletics requirements that states that there should be only one feed station for a half-marathon distance race, there is ONLY ONE FEED STATION for the half-marathon race. The usual half-marathon feed station which is previous years was located at the 10 mile mark is NOT being provided. Subsequently, for 2021, there will be only four feed stations for the ultra. The usual ultra feed station which is previous years was located at the 28 mile mark is NOT being provided.

Water ONLY, and NO FOOD WILL BE PROVIDED at checkpoints this year due to Covid-19. ALSO it is a CUPLESS race for both race distances, i.e. for both the 50km ultra and the half marathon. ALL runners must therefore carry a drinking cup or hydration system/bottles if they would like water at checkpoints. All runners must also carry their own provided food / fuel that they wish to consume during the race.

Upon arriving at the checkpoint runners must use the hand sanitiser which is provided at the entry point, even if they are not intending to stop at the checkpoint to drink some water or to top up their water bottles with water. Compulsory use of hand sanitiser is to reduce the possibility of Covid transmission through the touching of gates and stiles along the route. If stopping at the checkpoint to drink some water using their own provided drinking cup, or to top-up their water bottle / hydration system, runners must put on their face covering. Runners will have their bottles/hydration system, or their drinking cup filled up by the marshals, with one runner being served per table. Obviously to drink water from a cup runners will need to remove their face covering, but they should step back away from the table before removing their face covering to take a drink.

The checkpoint race marshals will be monitoring the checkpoint to ensure social distancing is maintained. There may be the situation at checkpoints that there could be a small delay in order to obtain water. We anticiapte any delays will be minimal as we are not providing any food at the checkpoints in 2021, so therefore no time delay due to runners making decisions on what food to consume! Upon exiting the checkpoint runners must use the hand sanitiser which is provided at the exit point.

If runners are unable to continue the race, for example due to injury or illness, they should ideally drop out of the race at a checkpoint. The marshall will then contact Race HQ to arrange for a vehicle to transport the runner back to HQ. Runners must wear their face covering whilst being transported back to Race HQ.

 

At the Finish

Upon finishing a ONE-WAY system will be operate, where finishers will collect their finisher's medal and finisher's coffee mug, then proceed to the sports hall to receive their filtered coffee and homemade organic cake. UNFORTUNATELY DUE TO UK ATHLETICS COVID-19 REGULATIONS, RUNNERS MUST THEN DISPERSE AND LEAVE THE START/FINISH, RACE HQ VENUE, and return to their vehicle parked on the playing fields. We appreciate that this UK Athletics requirement is very disappointing, but in order to obtain a UK Athletics race permit, we must adhere to these regulations.

Unfortunatley due to runners having to disperse upon finishing, we will not be holding prize-givings for the races. Trophies and prizes will therefore be sent to prize winners following the event.

 

Individual Responsibility - Participant / Spectator Code of Conduct

One of UK Athletics requirements is that race organisers must publish a participant and spectator code of conduct to which entrants and spectators must be required to agree to follow. As the country follows the 'Road Map' out of Covid, social distancing reguulations change and therefore the codes of conduct will also change. The next 'Road Map' stage is planned to take place on the 17th May 2021, we will therefore not be publishing our codes of conduct untl after this date. You are however able to view the current UK Athletics Particpant and Spectator Code of Conducts by clicking the following links: Particpant Code of Conduct. Spectator Code of Conduct

The Weald Challenge Race HQ will also be registered for an official NHS venue QR code for the NHS test & trace app. Participants and spectators must therefore scan the venue QR code, which we will be providing on mulitple posters at Race HQ, using the NHS Test & Trace App on arrival at the Race HQ venue.

 

Any Questions?

If you have any questions related to the event which haven't been answeered above, OR on our Race Information or FAQs Tabs, then please e-mail us and we will get back to you with an answer.

E-mail E-mail us at: info@trailrunningsussex.co.uk

 

Our Supporters

We are proud that our race is associated with the following supporters.

Pharmacie Coffee Roasters is an independent micro-roaster based in Brighton. Pharmacie Coffee Roasters provide subscriptions of filter or espresso roast single origin coffees delivered direct to your home, office or studio door when you need it!  Pharmacie Coffee Roasters provide the complimentary coffee to all finishers at the Weald Challenge Trail Races.

The Lets Run Store is a dedicated online retail store for the Ultra & Trail running community. Born out of a passion of running and the obsession for the right kit The Lets Run Store should be your No1 choice.

Montane® - The leading brand of lightweight, multisport, endurance mountain gear. Montane® has become synonymous with lightweight and breathable clothing, and is therefore the ideal clothing for trail running.

TORQ provide a highly developed range of performance nutrition products, including TORQ bars and gels.

The Langham Hotel, which was Eastbourne’s first AA 4 star hotel, is owned by the Kirby family who are active trail runners. Please call them directly on 01323 731451 if you wish to enquire about the DBB or B&B room discount they offer to Weald Challenge runners.

Pharmacie Coffee RoastersMontaneTORQLangaham Hotel Ultra Runner Store

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Trail Running Sussex

©Copyright Trail Running Sussex - 2021

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The Ultra Runner Store

Pharmacie Coffee Roasters

TORQ

Langham Hotel

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Trail Running Sussex

Phone: 01825 840653 info@trailrunningsussex.co.uk

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